Register for the Sweetheart Spectacular here: http://www.alpacareg.com/start/txolan
Register for the Bluebonnet Stakes here: http://www.alpacareg.com/start/TXBS
DUE TO THE SIZE OF OUR SHOW, ALL EXHIBITORS MUST CHECK IN ON THURSDAY, FEBRUARY 13TH BETWEEN 10:00 AM AND 6:00 PM (except those only participating in Youth Performance).
COMPLIANCE AND COLOR CHECK MUST BE COMPLETED BY 6:00 PM ON THURSDAY.
YOUTH PERFORMANCE PARTICIPANTS MAY CHECK IN BETWEEN 8:00 AM AND 5:00 PM ON FRIDAY, FEBRUARY 14TH.
If you are using GPS Navigation, set your Destination Address to:
J.S. Bridwell Agricultural Center
111 N Burnett St, Wichita Falls, TX 76306
Checking in at the TXOLAN Sweetheart Spectacular is designed to be friendly and efficient. It requires participation on your part to make everything run smoothly. Please familiarize yourself with these instructions and bring a printed copy with you for reference.
Last year's immediate color check process allowed us to get data consolidated for delivery to you and we will be using that same process this year. Follow signs to the check-in counters, get your paperwork and vet check and then proceed to unload and go to color-check in the arena. We MUST color check in the arena to insure every animal is seen in the same lighting conditions.
Any questions, feel free to contact Bob Pulse at [email protected] or (817) 996-0117 (Cell)
Have the following paperwork with you:
- CVI (Vet Health Papers) with a copy for the show. These should include Microchip numbers and BVDV test results including the Type of Testing – PCR or VI. This test MUST be a PCR type if done after 1/1/2010. If done prior to 1/1/2010, VI (Virus Isolation) is acceptable. Texas does not require TB/Brucellosis testing for this show. However, your own state or those you travel through may require these tests for transition or re-entry. The date of the CVI must be within 30 days of the show (no earlier than January 10, 2024).
- Copies of your ARI Certificates (the ones with the AOA stamp) – just in case
- Copy of your Exhibitor Disclosure Form – also just in case
- Permission To Show form(s) – if applicable
Check-In Procedure:
- Stop at the entrance to the Arena. A representative of your ranch should go into the large arena door to the Check-In Desk. Have your paperwork with you. Identify your ranch. Alpacas will be Vet-checked on the trailer. Once Vet-checked, you will be given a pink Check-In Sheet. This is very important. You cannot get into the Arena without it. A Post-it Note with your Ranch and driver’s cell phone will be placed inside your front window. Please do not remove this.
- Once you have completed your vet check please move your vehicle and trailer into the parking zone. THIS IS CRITICAL to allow others to gain access to vet check. Your stall information will be on the pink sheet. Volunteers will help you unload. Please unload all your gear and your animals as quickly as possible. Once unloaded, pull your trailer forward and outside to trailer parking.
- DO NOT SET UP YOUR STALLS UNTIL YOU HAVE REMOVED YOUR TRAILER FROM THE TEMPORARY PARKING ZONES. There simply is not enough room to leave unloaded trailers in the arena parking zones.
- As soon as you can (and prior to 2pm), take your animals and the pink sheet to Compliance and Color Checking in the show ring. Once you have been Compliance-checked, exchange your pink sheet for your show numbers and exhibitor packet at the volunteer who is set up at Compliance and Color Checking.
- You will also be asked to settle up any fees owed. This must be done before you can obtain your numbers and packet. Numbers needing color/class change will be retained and returned to you once the new class is assigned. Listen for announcements.
- Biosecurity: Stall assignments will be made to minimize nose-to-nose contact between farms. However, we expect 350+ alpacas. You may wish to consider hanging a barrier such as a tarp or drape to minimize contact. Also, many exhibitors are now making liberal use of hand sanitizers for themselves and visitors to their stalls.
- This procedure is a work-in-progress. Be nice to the volunteers. Remember, they are volunteers. Enjoy the show and we welcome any suggestions for making things better.
All Alpacas, per AOA rules, must be Microchipped, that microchip provided PRIOR to the show so that it appears on your check in sheet. That number MUST match what the vet has on the CVI . BRING your own microchip reader if you have one! Sometimes the vets reader may not find your microchip which you KNOW is inserted! If you do not provide all your microchips, your check in sheet will NOT be at vet check. You will have to park your vehicle, come into the building, provide the microchip number and then return to vet check.
ALL alpacas, whether they are showing or not, must be ON your CVI and have the BVDV by PCR test INDICATED ON your CVI. If this is confusing and you do not understand, call your mentor, Read the health requirements on the TXOLAN website and call me if you have any questions that are NOT covered. If you are bringing a companion alpaca, it must be registered on
Alpacareg.com so that we know
BEFORE YOU COME that the alpaca is coming. If you do not, it is like bringing a date to your own wedding.
LEAVE YOUR DOGS, GOATS, CHINCHILLAS, KITTYS, PIGGIES and LLAMAS at home! Only Alpacas are permitted in the building!
If you are coming with what you
THINK is a service dog, we do not recognize emotional support dogs as service dogs. A service dog is trained to provide a service. If you are truly handicapped and are coming with a seeing eye dog, a dog that senses seizures, etc, it MAY NOT be where the alpacas are. You are only permitted in the stands.
Ask yourself these questions:
- Is the dog a service animal required because of a disability?
- What work or task has the dog been trained to perform?
Examples of such work or tasks include:
- Guiding people who are blind.
- Alerting people who are deaf.
- Pulling a wheelchair.
- Alerting and protecting a person who is having a seizure.
- Reminding a person with mental illness to take prescribed medications.
- Calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack or performing other duties.
A Definition of Service Animals
Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.
AND ... we MUST be told that you are bringing it prior to it coming. This is a rule in the 2023 AOA Show Rules Book.
page 6 AOA registered alpacas are the only animals permitted at AOA Certified Shows, with the following exceptions: 1. Service animals, as defined under the Americans with Disability Act (ADA), are allowed at shows under the conditions as specified under the ADA.
The presence of emotional support or therapy animals is at the discretion of the show and requires notification to show management prior to the show.